Position Overview:

Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join their client's dynamic team in Carlsbad. This role focuses on supporting operations and logistics for key retail accounts,. The ideal candidate will be adept at managing communications, coordinating logistics, and maintaining detailed records.

Responsibilities:

Key Responsibilities

• Operations & Logistics:
  • Vendor Communication: Manage communications, with a primary focus on daily end-of-the-day reporting.
  • System Management: Utilize the Xdock app to input data and provide technical support via Itrade.
  • Equipment & Tracking: Coordinate transportation and manage the activation of Temp Loggers.
  • Documentation: Confirm appointments and generate Bills of Lading (BOLs) for both the main department and satellite locations.
• Costco Account Support:
  • Administrative Flow: File all necessary paperwork, ensuring invoices, transfer sheets, and load sheets are accurately attached.
  • Inventory & Orders: Assist with the preparation of order sheets and coordinate specific Temp Logger activations and assortments.
  • Logistics: Oversee transportation requirements for retail-bound shipments.

Qualifications:

• Proficiency with logistics applications (Xdock, Itrade).
• High attention to detail for documentation and filing (Invoices, BOLs, Load sheets).
• Strong communication skills.

Required Work Hours:

Monday to Friday, first shift.

Benefits:

Competitive pay at $22 per hour.

For those interested in joining a collaborative team and contributing to efficient operations and logistics, this opportunity offers both challenge and reward. Candidates are encouraged to apply directly to this job posting for consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.